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Animal Care Resource Guide for 4-H and FFA Members

Animal Documents, Records, and Tests Needed Prior to Fairs and Exhibitions

Youth exhibitors need to complete a variety of records before attending fairs and exhibitions. The chart provided in this NebGuide will help them prepare the correct records for their animals. This is No. 5 in a series of five resource guides.

Lindsay M. Chichester, Extension Educator
Dennis E. Bauer, Extension Educator

As a youth exhibitor it may be confusing and overwhelming to know which tests, documents, and records you need to have done and take with you to county and state fairs and other exhibitions. The chart below is a guide you can use to ensure that you have not forgotten to prepare an important test or record. These guidelines are applicable for county fairs, Nebraska State Fair, and Aksarben requirements. Always check with your local extension office to ensure you have all the required documents and tests completed prior to the exhibition. Note: If you will be traveling out of state for exhibitions, check that state’s requirements too.

Species Record Date of Test/Inspection Do I have a copy to take to the fair/exhibition?
Beef Livestock Ownership Affidavit Form  
Yes      No      Not Applicable
Certificate of Veterinary Inspection (CVI)*  
Yes      No      Not Applicable
BVDV results (must be negative)  
Yes      No      Not Applicable
Registration papers  
Yes      No      Not Applicable
Cattle Injection records  
Yes      No      Not Applicable
Vaccination records  
Yes      No      Not Applicable
Brand inspection (if applicable)  
Yes      No      Not Applicable
Dairy Cattle Livestock Ownership Affidavit Form  
Yes      No      Not Applicable
Certificate of Veterinary Inspection (CVI)*  
Yes      No      Not Applicable
BVDV results (must be negative)  
Yes      No      Not Applicable
Registration papers  
Yes      No      Not Applicable
Milking records  
Yes      No      Not Applicable
Injection records  
Yes      No      Not Applicable
Vaccination records  
Yes      No      Not Applicable
Brand inspection (if applicable)  
Yes      No      Not Applicable
Sheep Livestock Ownership Affidavit Form  
Yes      No      Not Applicable
Certificate of Veterinary Inspection (CVI)*  
Yes      No      Not Applicable
Registration papers  
Yes      No      Not Applicable
Injection records  
Yes      No      Not Applicable
Vaccination record  
Yes      No      Not Applicable
Scrapie tag in ear**  
Yes      No      Not Applicable
Goats Livestock Ownership Affidavit Form  
Yes      No      Not Applicable
Certificate of Veterinary Inspection (CVI)*  
Yes      No      Not Applicable
Registration papers  
Yes      No      Not Applicable
Injection records  
Yes      No      Not Applicable
Vaccination records  
Yes      No      Not Applicable
Scrapie tag in ear**  
Yes      No      Not Applicable
Rabbits**** Livestock Ownership Affidavit Form  
Yes      No      Not Applicable
Registration papers  
Yes      No      Not Applicable
Medication records  
Yes      No      Not Applicable
Swine (terminal) Livestock Ownership Affidavit Form  
Yes      No      Not Applicable
Certificate of Veterinary Inspection (CVI)*  
Yes      No      Not Applicable
Registration papers  
Yes      No      Not Applicable
Injection records  
Yes      No      Not Applicable
Vaccination records  
Yes      No      Not Applicable
Swine (non-terminal) Livestock Ownership Affidavit Form  
Yes      No      Not Applicable
Certificate of Veterinary Inspection (CVI)*  
Yes      No      Not Applicable
Pseudorabies (PRV) (must be negative)+  
Yes      No      Not Applicable
Brucellosis (must be negative)+  
Yes      No      Not Applicable
Registration papers  
Yes      No      Not Applicable
Injection records  
Yes      No      Not Applicable
Vaccination records  
Yes      No      Not Applicable
Poultry Livestock Ownership Affidavit Form  
Yes      No      Not Applicable
Certificate of Veterinary Inspection (CVI) (only needed if birds did not originate in Nebraska)  
Yes      No      Not Applicable
Medication records  
Yes      No      Not Applicable
Dogs Livestock Ownership Affidavit Form  
Yes      No      Not Applicable
Certificate of Veterinary Inspection (CVI)*  
Yes      No      Not Applicable
Vaccination records*** Including: distemper, hepatitis, parvo, and rabies  
Yes      No      Not Applicable
Cats**** Livestock Ownership Affidavit Form  
Yes      No      Not Applicable
Vaccination records  
Yes      No      Not Applicable
Ferrets**** Livestock Ownership Affidavit Form  
Yes      No      Not Applicable
Certificate of Veterinary Inspection (CVI)*  
Yes      No      Not Applicable
Vaccination records  
Yes      No      Not Applicable
Horses Certificate of Veterinary Inspection (CVI)*  
Yes      No      Not Applicable
Registration papers  
Yes      No      Not Applicable
Vaccination records  
Yes      No      Not Applicable
Camelids (Llamas/Alpacas) Certificate of Veterinary Inspection (CVI)*  
Yes      No      Not Applicable
Registration papers  
Yes      No      Not Applicable
Vaccination records  
Yes      No      Not Applicable
*Certificate of Veterinary Inspection must be issued within 30 days prior to fair. For sheep and goats, it needs to be completed within 10 days prior to the fair. Sheep and goats must have been shorn at least 10 days prior to the fair (with the exception of breeding sheep shown in the wool).
**It is mandatory that sheep and goats have the scrapie tag in the ear prior to the fair. Optional information you may want to take includes test results for RR, QR, and QQ codons.
***The dog show vaccination record form (SF 263, found at 4h.unl.edu) needs to be completed and signed by a veterinarian, and returned for advanced entry.
****All companion animals will be required to go through a veterinary check prior to entering the show. Rabbits with registration papers are not considered companion animals.
+Negative Pseudorabies (PRV) and Brucellosis tests must be conducted within 30 days prior to exhibition.

Acknowledgment

The authors thank Dr. Candace Croney, Associate Professor, Animal Behavior and Well-Being, Purdue University, for her assistance with the content and editing of this publication.

Resources

For more information on animal care and well-being, visit 4h.unl.edu/resourceanimalcare or contact:

Donald Beermann
Institutional Animal Care Program
110 Mussehl Hall
Lincoln, NE 68583-0720
Email: dbeermann2@unl.edu

Lindsay Chichester
Extension Educator
1700 Stone St.
Falls City, NE 68355
Email: lchichester2@unl.edu

Dennis Bauer
Extension Educator
148 West 4th
Ainsworth, NE 69210
Email: dbauer1@unl.edu

This publication has been peer reviewed.

Visit the University of Nebraska–Lincoln Extension Publications website for more publications.
Index: Animal Diseases
General Livestock
Issued July 2012